Coaches Checklists & Training Expectations


  • Warm ups before your time slot or after training must be off the pitch and cannot interfere in any way with the training sessions in progress. Even if it appears that the coach on the pitch is not using all the space, do not set up anything on the pitch – you do not know what they have planned next.
  • Please do not block access to equipment or the benches.
  • Enter and leave the pitch at your specified time (NOT before) and instruct your players to enter and leave the pitch around the outside and not across. Do not interrupt the session before or after you.
  • If you have moved the nets around on the pitch, put them back at the end of the session unless the next coach has specifically asked that they be left in place. Last teams of the night must put the nets away. Do not move the full size nets from the end line.
  • Coaches are responsible for the actions of their players and must maintain a safe and professional training environment. The Executive or the Technical staff will in the first instance, warn teams that are disrupting the sessions of other teams. Any further incidents will be subject to review by the PCEFC Discipline Committee.
  • No parents, friends, or siblings are permitted inside the fenced playing area or the players and coaches bench areas.
  • PCEFC has exclusive use of the training fields during club booked and assigned times.
  • Training times are located at





  • Check for your field and kick-off time determined by the club. Do not assume the times on any other site are correct. Always confirm on the PCEFC website before talking to the opposition coach
  • Contact the opposing teams Coach/Manager and inform them of location and game time and sort out jersey colours (home team must adapt to away team). If you notify them by email, request that they respond back to you. If there is no response, call them.


Player Cards

All players and team staff from U12 – U18 must have a district player card available at the beginning of each game. Coaches are provided with these cards by the Registrar near the beginning of each season as each league has differing rules on dates when cards are needed. Cards are necessary to ensure rosters are not manipulated.
    • Coaches are to hold all cards for their team and present them to the referee before each game. Any player not having a card is ineligible to play. Coaches are NOT to give the cards to their players to hold onto, they need to remain together.
    • If a player receives a Red Card sending off, the referee will take the player’s card with them at the end of the game. The player or coach will receive that card back after the subsequent discipline proceeding by the district or the league (MSL)
    • If a team staff member is sent off by a referee, the same process occurs.
    • At the end of the season, all cards MUST be returned to the Registrar, they are NOT to be given to the players as mementos.
    • Please read the league rules available on your league website for information surrounding roster exchanges.



BCCGSL (Girls U12 Select and all U13-U18 )
Boys U12 Select and all U13-U18
Tri-Cities Youth Soccer Schedules    TYCSA (U8 – U12)
U8 – U10 Developmental league

Check the night before and the morning of your game to determine field status. (Field closed? See Cancellations below)



Do not allow your team to enter the bench areas until after the previous game has ended. Allow the previous team enough time to gather equipment and depart before you enter. Be courteous and professional. Teams finishing games are requested to leave the bench area as quickly as possible and hold team debriefs elsewhere so the next game can start on time. Please educate your opponent to this to avoid unnecessary conflicts.

Set up corner flags from bin

Walk the field and ensure surface is clear of dangerous items (Parents can help)

U06 – U10 Teams – Ensure that the field is playable. Even if the City has not closed the field, conditions may have changed and the field may have deteriorated. Do not risk your player’s safety or the field itself by forcing a game on an unplayable field. U11 – U18 Teams – You as a coach, are not able to cancel a game due to field conditions – it is the sole discretion of the referee to cancel a game at game time.  Communicate your concern with the referee and the opposing coach and agree with the referee to cancel the game.

– Set boundaries for parents/spectators (outside fence line at Gates) opposite team benches everywhere else.

– TURF – ABSOLUTELY NO TENTS OR BENCHES ARE ALLOWED ON THE TURF SURFACE.  All our Turf Fields are Players and Coaches Only Areas. Small sided games at Gates – Absolutely NO parents/spectators are to be between the fields. (Gates 1a/1b or the turf). Teams can have benches and tents in between if on grass. No tents or benches are allowed on the turf between the pitches when it is set up for small sided games. Protect the surface please. If it is raining use the ends of the full pitch for your tent. No parents or siblings are permitted inside the fence lines on the turf fields. Please alert your opponent of this.

– GRASS – Teams can have benches and tents in between games in play ONLY if on grass.  If it is raining use the ends of the full pitch for your tent.  Small sided games at Gates – Absolutely NO parents/spectators are to be between the fields. (Gates 1a/1b)

– No coaching from behind the nets and no parents/spectators are allowed behind the nets at any age or level.

– MSL Teams – pay the referee. AR’s are paid directly by the club.

**Coaches are to coach from the technical area as designated by the referee. When there is no technical area defined, stay on your own half of the field and do not interfere with the other bench area. Please stay well back from the touch line to avoid obstructing the AR’s.


Each league has slightly different rules around permitting players to play up to your team. The links to your leagues guidelines are in the Cancellation section of this checklist. Please familiarize yourself with these rules before you reach out to ask you coordinator for assistance.



If a field is closed and your game needs to be cancelled:

– Contact the opposing coach immediately by phone

– Email so the referees can be cancelled (MSL=AR’s)

– If your referee does not show up, call 604-518-8344

– MSL Teams – Ensure that you call the MSL Referee scheduler directly to cancel the referee

– Follow the directions in your applicable league regulations around postponements and rescheduling:

**Read these carefully. Doing this incorrectly can result in forfeits, league fines and being forced to play a make-up game on a date and time of the other teams choosing. This is the coach’s responsibility, not the clubs. **



-Ensure that both teams agree on the final score for reporting

-Clean up the field

  • Corner flags locked away unless the next game is starting immediately
  • Did you lock the bin?
  • Garbage cleaned up (water bottles)

-Report your score

  • U6 – U10 POCO Teams. Enter score here
  • MSL – call 604-941-0964 and email with scores. Complete game report at (awaiting link from league)
  • BCCGSL – follow directions at:
  • Boys – to be updated soon.
  • TCYSA – No reporting of scores to the league as per CSA LTPD protocol. PCEFC will keep track of scores for in-house team balancing only. All scores to be reported via email by 8pm Sunday nights to:

Girls –

Boys –


Report any issues to your coordinator as soon as possible.

* If a player, coach or parent/spectator is ejected by a referee, the coordinators must be advised via email as soon as possible after the game ends.